With Office 365, there are so many ways you save.
This week we are going to talk about the 2nd way you can save with #Office 365. You can actually #save money by eliminating #licensing that you no longer need.
A good example of this is that you could be paying for the same functionality twice. It's a good idea to review your budget, but you may have functionality in Office 365 that you are already paying for that deliver the results you need.
A good example of this is the ability to save as PDF and edit PDF with Office 2013 which is part of Office 365. Because you can do this natively, in many cases you will find that this meets your needs for editing and saving PDFs. You will want to test and verify it meets your needs, but if so - it translates to savings.
I recently worked with a client that was paying for DropBox for Business separately and Adobe and then had a document management system. After investigating, we found they could eliminate all three. The reasons is because Office 365 provides storage via OneDrive for Business included in it's price and more storage. They were able to eliminate the Adobe #PDF reader/editor they were using as they only needed it for basic capabilities and #Office 2013 provided all of that. Lastly, the document management they really needed was more of a team site - boom - SharePoint Online delivers above and beyond.
All of this translated to real - hard cost savings for them. The ROI was super for them and it meant they could keep their operational expenses down.
Like I said - there are a couple of ways you save on #storage when moving from Office 2003.
#1 - you will save with the file format changes that occurred after #Office 2003 because in #Office 2007 the #OpenXML file format was introduced which resulted in reducing file sizes by as a much as 50% on average. The #OpenXML file format is a #XML based file format that is an open standard. A huge move in the right direction and one of the initial steps made to great interoperability.
OpenXML (.docx, .pptx., and .xlsx) reduce the files size significantly. Sometimes you will see savings of 75%. That's huge.
#2 - With #Office 365, you also get the benefit of the "per user" storage mechanism provided by OneDrive for Business. With unlimited storage from OneDrive for Business for users, the game has changed and the savings is enormous.
These are just two great ways that you save.
OfficeMindshare Corporation is a boutique development and training firm focused on Microsoft's productivity platform led by Bo Mings who formerly was employed at Microsoft for 20+ years. Contact us at 817-789-6301 to schedule your Tips and Tricks sessions or to discuss your new Office App or re-write of an existing solution to get your migration moving.